Summer Event Planner Form

Camp or Conference Name

Main camp contact

Mailing Address

Is this conference/ camp billing address

	Yes
	No

Cell Phone Number

Office Phone Number

Main Contact Email Address

Estimated Number of Program Participants

Arrival Date

Arrival Time

Depature Date

Departure Time

First Dining Room Meal

	Breakfast
	Lunch
	Dinner

Last Dining Room Meal

	Breakfast
	Lunch
	Dinner

Additional food and beverage needs

Catering Requested

Description of catering service requests

Additional Needs (fees applicable)

Services

	Media/A.V.
	Duplicating

Media/A.V. Notes

Special Arrangements

Early Arrivals

	Yes
	No

Date

Late Departures

	Yes
	No

Date

Payment Arrangements for Early arrivals and Late Departures

	Bill to conference or camp
	Self pay

Housing

Estimate Housing Total Rooms

Facilities

Meeting Room or Athletic Facility Reqirements

The information you provide is important. We use this information to assign meeting spaces, recreation time and group housing. Camp and conference schedules should be sent to the University Events Office 3 weeks prior to the camp/conference start date.

Signature (sign with your initials)

Date

Leave this blank, it's here to thwart SPAM bots.

	Morning Breaks
	Afternoon Breaks
	Luncheons
	Cookouts
	Receptions
	Socials
	Banquets

Forms Manager

Summer Event Planner Form