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Forms Manager
Summer Event Planner Form
Camp or Conference Name
Main camp contact
Mailing Address
Is this conference/ camp billing address
Yes
No
Cell Phone Number
Office Phone Number
Main Contact Email Address
Estimated Number of Program Participants
Arrival Date
Arrival Time
Depature Date
Departure Time
First Dining Room Meal
Breakfast
Lunch
Dinner
Last Dining Room Meal
Breakfast
Lunch
Dinner
Additional food and beverage needs
Catering Requested
Morning Breaks
Afternoon Breaks
Luncheons
Cookouts
Receptions
Socials
Banquets
Description of catering service requests
Additional Needs (fees applicable)
Services
Media/A.V.
Duplicating
Media/A.V. Notes
Special Arrangements
Early Arrivals
Yes
No
Date
Late Departures
Yes
No
Date
Payment Arrangements for Early arrivals and Late Departures
Bill to conference or camp
Self pay
Housing
Estimate Housing Total Rooms
Facilities
Meeting Room or Athletic Facility Reqirements
The information you provide is important. We use this information to assign meeting spaces, recreation time and group housing. Camp and conference schedules should be sent to the University Events Office 3 weeks prior to the camp/conference start date.
Signature (sign with your initials)
Date
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